Workplace Operations Associate

WHAT YOU'LL DO:

• Welcome guests, candidates, and partners; manage visitor access, badges, guest Wi-Fi, and incoming calls at the building front desk

• Coordinate meeting rooms, including support for interview day logistics

• Ensure the general upkeep and tidiness of the office environment

• Liaise with service providers (maintenance, couriers, etc.)

• Support onboarding days, prepare welcome swag packs to help create a smooth new joiner experience

• Check mail, forward invoices and receipts to relevant teams, and maintain office documentation

• Coordinate access cards and equipment, including basic reporting and operational tracking

• Plan and deliver office events, team breakfasts, lunches, and company gatherings

• Friendly, professional, and proactive attitude with strong communication and interpersonal skills

• Hospitality and service-oriented mindset with the ability to multitask and prioritize in a fast-paced environment

• Reliable, detail-oriented, and comfortable working both independently and as part of a team

• Proficient with Google Workspace and Slack; comfortable maintaining spreadsheets, tracking office data, and keeping documentation organized

• Previous experience in a receptionist, office coordinator, or hospitality role

• Familiarity with coordinating events or onboarding processes

SEON Technologies collects and processes personal data in accordance with applicable data protection laws. If you are a European Job Applicant see the privacy notice for further details. SEON is an equal opportunity employer. We strive to embrace what makes each one of us unique; we each have our own story. Whether looking at our current staff or future team members, we believe that everyone has something to contribute, and our employment practices reflect that. We do not make an employment decision based upon race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Please let your recruiter know if you need reasonable adjustments to our recruitment process.