Sr. Specialist - F&A - AP 4C

Accounts Payable Senior Specialist will be responsible for managing and processing the company's accounts payable transactions. This role involves ensuring that all invoices are accurately recorded and paid in a timely manner. The individual should demonstrate an autonomous approach and independence in terms of comprehensive process management, responsibility for assigned tasks and problem solving.

Duties and Responsibilities

• Manage Standard AP Processes:
• Invoice receiving and scanning,
• invoice handling and exception processing,
• Payments processing,
• Query management (internal and external),
• AP sub-ledger maintenance,
• lead or support system enhancements, owner of AP audits and SOX controls.
• Unique AP Processes managed:
• customer care (support with troubleshooting and issue resolution),
• missing IR follow-up (GRIR process and GRIR internal system management),
• follow-up on requestors performance, eCommerce compliance support,
• open shipment reconciliation, freight invoice allocation process,
• supplier banking detail verification,
• ERP deployment support
• Invoice Processing: Review, verify, and process invoices and payment requests. Ensure that all invoices are coded correctly and have the necessary approvals.
• Vendor Relationship: Communicate with vendors to resolve discrepancies, answer inquiries, proactively address issues and maintain positive relationships.
• Invoice Management: Receive, validate, and process supplier invoices across multiple service areas; ensure accurate coding and data entry
• Matching & Exception Handling: Perform 2-way/3-way matching (PO, GR, invoice) and resolve discrepancies for GRIR and intercompany transactions
• Approvals & Payment Processing: Manage approval workflows, schedule payments, ensure timely settlement in compliance with terms
• Tax & Compliance Checks: Validate tax calculations, apply withholding rules, and enforce SOX and regulatory compliance. Ensure compliance with company policies, procedures, and internal controls. Stay updated on relevant regulations and best practices.
• Period-End Close & Reporting: Complete accruals, reconciliations, and AP-related reporting for financial close activities
• Inquiry & Issue Resolution: Handle vendor queries, payment disputes, and intercompany adjustments; maintain documentation and audit readiness "
• Reconciliation: Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
• Month-End Closing: Assist with month-end closing activities, including reconciling accounts and preparing reports.
• Reporting: Generate and analyze accounts payable reports, including aging reports, to provide insights to management.
• Process Improvement: Identify opportunities for process improvements and implement changes to increase efficiency and accuracy.
• Performance: Achievement of all the established goals both individual as well as whole department ones according to the SLAs and/or operational metrics.
• Support: Demonstrate problem ownership and task coordination skills in day-to-day work. Provide support to other departments regarding payment-related inquiries and issues.
• Perform other tasks assigned by the Supervisor.