Senior Project Assistant

Project Administration

• Provide support to the Project Director for the management of the project in accordance with project delivery KPIs including project performance reporting.
• Accountable for quality control on the translation of key project deliverables. Liaise closely with the senior managers to organise, coordinate and maintain this accountability. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
• Support project controls with contract management, document control and PMWeb (a project management platform) coordination, as necessary.
• Organize the weekly and monthly progress meetings with the EPC contractor (Hateco), CMB (design consultant, Nippon Koei (Supervision Consultant) and APMT - Haskoning.
• Support the preparation of Project Supervisory Committee (PSC) monthly meetings as well as internal SteerCo meetings

• Support varied team and personnel activities including lunch & learn sessions, toolbox talks, team bonding and social events in accordance with the value of the organisation and project team.
• Internal project communication; accountable for the project's Microsoft TeamSite, including proactive and inclusive communication of news. This also includes creating, championing and delivering a strategy to increase team collaboration and communication using MS Teams within the project.
• Preparation of records such as agenda, notices, minutes and resolutions of meetings.
• Provide translation services for the APMT Project Director, if required, during meetings.

Business & Office Administration

• Provide administrative assistance to the APMT project team, coordinate meetings, facilities, minutes. APMT visitors coordination and front-of-house, correspondence, travel, visas, and other types of activities.
• Liaise closely with facility manager and/or procurement to effectively oversee varied activities including cleaning set-up, office furniture, outdoor decoration, IT and Comms set up (including virtual conference facilities), etc.
• Work closely with Safety/HSSE, coordinate PPE and ensure that the visitors safety induction process is well defined and followed.
• Ensuring office equipment, materials and furniture are ordered timely and delivered, with optimum quality and service.

• The direct reporting line will be to the APMT Project Director
• Geographical scope: local - Da Nang Project

Experience

• Requires a minimum of >5 years of administrative and office management work experience.
• Experience of working on a large-scale project preferred.
• University degree preferred, but not essential.
• Relevant software platforms relevant to the role for example, document control, expenses or travel planning, video and tele conferencing, social media (e.g. LinkedIn).

• Microsoft (MS) Office suite
• MS Teams

• Strong team player and collaborator.
• Strong communication skills - verbally, electronically (via virtual platforms, presentations and emails) and written.
• Excellent language skills in English and Vietnamese, both written and verbally.
• High attention to details
• Requires a high level of planning and organizational skills.
• Must be able to handle company information with confidentiality and discretion.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .