Senior Department Coordinator & Business Support

• Enable efficient management: Coordinate calendars, meetings, agendas, minutes and follow-up activities to keep priorities and decisions moving forward.

• Support planning and execution of leadership workshops, conferences and events.

• Support governance and business performance: Coordinate key business processes, planning, reporting and management follow-up, ensuring timely and accurate documentation.

• Manage financial and administrative processes: Support the management team in business follow-up, financial administration and coordination of key business processes.

• Support the management team with process adherence and documentation. Assist with purchase, invoice handling and other delegated administrative activities.

• Create structure and accessible information: Maintain the department's document repository and ensure that important information is organized, current and easy to find.

• Drive clear internal communication: Coordinate department communications and help ensure that relevant information reaches the right stakeholders.

• Support people and workplace experience: Coordinate onboarding and practical coordination for new team members, oƯice improvements, work-environment updates and facilities access through Origo.

• Build strong working relationships: Collaborate closely with the GBT Management Team

• Executive Assistant and other key stakeholders to ensure smooth coordination across the organization.

• Strong administrative and coordination skills

• Financial and business administration understanding.

• Supporting multiple stakeholders in a fast-paced environment

• Handling confidential information with discretion

• Experience working in cross-functional teams and with internal processes

• Ability to work independently and proactively.

• Clear written and verbal communication in Swedish & English

• Experience in an administrative, coordinator, or project support role

• Experience from working in facility system is meriting (Planon, Ariba, Origo)

• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word)

This role requires fluency in Swedish and English.

This is a full-time consultant position in Gothenburg through Incluso. Start is ASAP, 6 months limited contract to begin with. This role is 100% onsite in Gothenburg. Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson recruiter at Incluso.