Sales Program Coordinator

• Provide constant and effective communication between all parties throughout the approval process.
• Ensure job creation within the company approval system for product and meeting requests.
• Ensure Regulatory/Compliance's approvals are received to achieve marketing expectations/timings.
• Track and ensure deadlines are met for each marketing item.
• Communicate final certification of item to all parties/stakeholders.
• Manage material approval withdrawal SOP in accordance with local guidelines/regulation.

• Arrange and organize all logistics, activities and administration for sales meetings, product launches, congresses and Medical education events.
• Ensure all marketing materials, invitations required are produced, copy approved and certified for use in accordance with prevailing regulations.
• Provide logistical support during events as required.
• Provide a yearly event calendar for Sales teams so as to track meetings and track the busy periods in the year to organize work effectively

• Communicate costs via the appropriate tracking system for the SMM/PM to manage their budget.
• Track the promotional budget to ensure that all projects are kept within the tactical plan and liaise with SMM, PM and finance on a regular basis.
• Manage all incoming invoices, ensure all purchase orders and estimates/invoices for all items correlate, are within the given budget and are passed onto finance department/External accounting agency for payment.

• Manage the communication and roll out to the sales team of all marketing materials and promotional items (new/amended materials, lost materials, business cards, special requests).
• Track distributed materials/promotional items ensuring satisfactory supply to sales teams.
• Provide support to the sales force for any other request/needs and gather feedback on material suitability.

Qualifications

• Track record in managing multiple projects and meeting deadlines.
• Comprehensive understanding of country Sales & Marketing function.
• Good working understanding of role related country specific guidelines / codes of practice.
• Experience of event/meeting organization support and coordination.
• Experienced using a range of IT packages, including copy approval system, databases and Microsoft software to a high standard.
• Fluent in Croatian and English (written and oral).
• Strong communication skills.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html