Real Estate Administrative Assistant
Jll
Houston, TXPosted Discovered via the company's careers siteMatch locked
Full time1+ years exp
JLL empowers you to shape a brighter way
.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
The Opportunity
Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This isn't just another admin role - it's your gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions.
In this role, you'll work at the intersection of technology, finance, marketing, and client relationships, leveraging cutting-edge AI tools and platforms to drive efficiency and results. You'll gain unparalleled exposure to deal-making, market analysis, and client strategy while building a strong foundation for a career in commercial real estate.
If you thrive in fast-paced environments, love solving complex problems, and want to work alongside industry leaders, this is your opportunity.
Drive Business Operations
- Synthesize market intelligence into compelling client deliverables - including market surveys, tour books, and competitive analyses - using AI-powered research tools to accelerate insights and identify trends
- Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed
- Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team
Power
Marketing & Client Engagement
- Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility
- Create visually striking marketing materials - flyers, brochures, presentations, and email campaigns - enhanced with AI-assisted design and content generation tools
- Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development
Manage Financial Coordination
- Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow
- Collect, organize, and submit deal paperwork with accuracy and attention to detail
- Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties
- Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle
Leverage Technology & Innovation
- Deploy generative AI tools to streamline document creation, data analysis, and presentation development
- Use machine learning-enhanced platforms to identify market trends and automate routine research tasks
- Continuously explore emerging technologies to improve team efficiency and client deliverables
Provide Strategic Administrative Support
- Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations
- Serve as the first point of contact for clients, demonstrating professionalism and hospitality
- Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly
Required Qualifications
•
1+ years
of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment
•
Bachelor's degree
from an accredited institution
•
Advanced proficiency
in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis
•
Demonstrated interest
in commercial real estate and eagerness to build expertise in the industry
•
Analytical mindset
with proven problem-solving abilities and strategic thinking capacity
•
Exceptional communication skills
- both written and verbal - with the ability to interact confidently with clients and senior professionals
•
Strong organizational skills
with the ability to manage competing priorities and meet tight deadlines
•
Self-motivated
with a proactive approach to learning and professional development
Preferred Qualifications
- Experience with CRM systems (Salesforce, HubSpot, or similar platforms)
- Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms
- Project management capabilities, including the ability to juggle multiple initiatives simultaneously
- Meticulous attention to detail with strong proofreading and editing abilities
- Resourceful, adaptable, and solution-oriented with a positive attitude
- Discretion and professionalism when handling confidential information
- Eagerness to embrace new technologies and continuously improve processes
Why JLL?
At JLL, we're shaping the future of real estate for a better world. As a Sales Coordinator, you'll be part of a collaborative, inclusive culture that values innovation, professional growth, and work-life balance.
What we offer
•
Unparalleled learning opportunities
with exposure to high-profile deals and industry leaders
•
Career development
with clear pathways to advance into brokerage, research, marketing, or other specialized roles
•
Cutting-edge technology
including AI platforms and proprietary JLL tools
•
Collaborative environment
where your contributions directly impact team success
•
Competitive compensation and benefits
package
•
Hybrid work flexibility
and a fun, dynamic office culture
This role is ideal for ambitious professionals who want to understand the commercial real estate business from the inside out while building valuable skills that will accelerate their career trajectory.
Ready to Join Us?
If you're ready to launch or advance your career in commercial real estate with a global industry leader, we want to hear from you.
Apply today and discover how you can make an impact at JLL while building the foundation for a rewarding career in commercial real estate.
JLL is an equal opportunity employer committed to building a diverse and inclusive workforce. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location
On-site -Houston, TX
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
Not included in the source posting: about the role, what you'll do.
Skills
artificial-intelligenceexcelhubspotsalesforcegenerative-aimachine-learning
Who can apply
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