Immunology Medical Project Coordinator

1. Medical Event and Project Coordination

• Execute plans required to support any MYSG medical event or project as appropriate, especially in communications, vendor management, contractual requirements, confidentiality agreements, logistical and registration support, payment processing, onsite meeting/administrative support for internal and external events.
• Effectively manage and track timelines for projects for example, programs, events etc.
• Take minutes during project meetings with required follow up actions as needed
• Initiate request via internal IT systems & follow through until approval to payment processing of events/services
• Work with Cross-Functional Teams (CFTs) such as Legal, Compliance, Procurement, Finance, Commercial, Regulatory and Medical colleagues to create and implement event and project plans, and support CFT alignment and approvals.
• Liaise with external stakeholders such as venue representatives, agencies and speakers/HCP participants.
• Monitor project budget utilization and ensure that project budget is on track
• Prepare monthly medical projects updates for reporting purpose
• Support MCO medical event or project coordination as needed

1. Administrative Support

• Effectively manage documentation and filing of communications, materials, reports and documents to support ease of retrieval and sharing of information
• Provide support on any ad-hoc project assignments as required from time to time from medical headSupport the SEA&I meeting arrangements as needed

Secretarial support

• Manage Medical Lead/Head's calendar, arrange meetings and appointments and provide reminders as needed
• Manage travel, hotel arrangements and claim submission as needed
• Prepare and manage correspondences and collation of reports/documents to meet business timeline when needed

• Experience: Fresh graduate with science background.Relevant experience in events coordination, project support, or administrative roles (pharmaceutical or medical device industry experience is a plus but not required)

• Soft skills:

Project and Event Management skills (or strong willingness to develop these skills) Well organized with attention to details Strong organizational skills (ability to multi-task, prioritize and manage time effectively) Analytical ability - able to solve problems and being resourceful Good negotiation and communication skills Ability to navigate in a matrix organisation Team player and collaborates well across countries and cultures Excellent networking skills Ability to maintain confidential information with discretion and diplomacy Proactive and self-motivated learner Adaptable and receptive to feedback and mentorship Technical skills: Proficient in Microsoft Office skills to manage projects and timelines (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint), virtual Event platform (Zoom, SpotMe) Willingness to learn pharmaceutical industry-specific systems and platforms Education: Bachelor's degree (scientific discipline is desirable but not essential)

• Languages: Fluent in English language (spoken and written)