Governance Support Coordinator

As the Governance Support Coordinator, you will provide practical and responsive support to the Corporate Governance & Company Secretary and Assistant Company Secretary across Mater's governance activities. Your key responsibilities will include:

• coordinating Board and Committee meetings, governance calendars, attendance, meeting rooms and technology arrangements;

• organising travel and accommodation arrangements for Board members as required;

• co-ordinating the submission, collation, formatting, quality assurance and distribution of agendas and meeting papers;

• assisting with the preparation and proof reading of minutes, resolutions, action and decision registers and other governance documentation;

• monitoring actions, approvals, signatures, statutory deadlines and outstanding governance matters;

• administering Mater's Board portal and supporting users as required;

• supporting regulatory lodgements, compliance activities and governance reporting;

• assisting with director appointments, onboarding, professional development and conflict of interest processes;

• communicating professionally with directors, executives and key internal and external stakeholders;

• driving continuous improvement across governance processes and systems.

You're a highly organised, detail-oriented professional who can manage multiple priorities and concurrent meeting cycles in a deadline-driven environment. You are proactive, dependable and comfortable undertaking both detailed administrative work and broader governance support activities.

You will bring:

• experience supporting a company secretariat, governance, legal, paralegal, Board, committee or senior executive function;

• a relevant qualification in governance, law, business administration or a related discipline, or equivalent experience;

• strong meeting coordination, administration and document-control skills;

• experience preparing, formatting and proofreading meeting papers, minutes, resolutions or similar formal documentation;

• excellent written and verbal communication skills;

• the confidence and professionalism to liaise with directors, executives and senior stakeholders;

• the ability to anticipate requirements, follow matters through to completion and respond constructively when priorities change;

• exceptional attention to detail, sound judgement and a commitment to accuracy;

• a high level of discretion when handling confidential and sensitive information; and

• advanced skills in Microsoft Word, Outlook, Excel and PowerPoint, including document formatting, calendar coordination and maintaining accurate trackers and registers.

• Knowledge of corporate governance principles, ASIC and ACNC requirements

• Experience with Board platforms such as Diligent, Convene or BoardPro.

• Experience working across multiple entities, boards or committees

• Experience in the healthcare, education, research, philanthropy or not-for-profit sectors.

• Governance Institute of Australia studies or qualifications.