Executive Briefing & Office Manager

• Manage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.
• Partner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.
• Coordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.
• Serve as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.
• Prepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.
• Coordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.
• Anticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.
• Support special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.
• Capture briefing activity and key program metrics to help measure utilization, engagement, and business impact.
• Gather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.
• Maintain briefing calendars, documentation, processes, and operational standards.
• Manage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.

• Serve as the primary onsite point of contact for the Paris office, creating a welcoming, professional environment for employees, executives, customers and visitors.
• Oversee the day-to-day operation, readiness and presentation of meeting rooms, common areas, customer-facing spaces, and office amenities.
• Coordinate with the landlord, building management, REWS, IT, Security, cleaning, catering and other service providers to support effective office operations.
• Coordinate planned and reactive maintenance, repairs and building-related issues
• Support local health, safety, fire safety, and emergency preparedness requirements.
• Coordinate employee, visitor and contractor access requirements, including badges and onsite security arrangements.
• Manage office supplies, hospitality inventory, catering requirements, and other onsite resources.
• Support visiting executives and employees by meeting logistics, workplace requirements, and onsite coordination.
• Coordinate office events, employee gatherings, leadership visits, and other onsite activities.
• Proactively identify, coordinate and track facilities, AV, safety and workplace issues through to resolution, engaging internal teams, the landlord and service providers as appropriate.
• Partner with the global Facilities team to ensure local office operations align with company standards.
• Maintain relationships with local vendors and support purchasing and invoice coordination as needed
• Help ensure the Paris office consistently provides a professional workplace and customer experience reflective of the company brand

• 5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.
• Experience supporting senior executives and executive-level customers in a corporate environment.
• Strong project management and organizational skills with exceptional attention to detail.
• Ability to manage multiple engagements, stakeholders, and priorities simultaneously.
• Strong executive presence and confidence interacting with C-level and senior leadership audiences.
• Excellent written and verbal communication skills.
• Service-oriented mindset with the ability to anticipate customer and executive needs.
• Ability to remain composed, resourceful, and solutions-focused in a fast-paced environment.
• Experience coordinating vendors, catering, facilities, and meeting technology.
• Strong proficiency with Microsoft Office and common collaboration and scheduling platforms.
• Fluency in

required.

• Ability to be onsite in the Paris office and provide onsite support for executive engagements.

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you'll love working with us:

• Competitive compensation

• Comprehensive benefits

• Career success on your terms

• Flexible work environment

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone. We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com .