Executive Assistant II

Executive Assistant II Location: UK Type: Permanent Full time.

Role Overview The Executive Assistant II will provide high-level executive support to:

• The Senior Director, Global & Strategic Sales, UK Defence & National Security and Ireland Country Sales; and
• The UK Defence & National Security Sales Manager.

This role goes beyond traditional diary management and administration. It requires a highly proactive, organised and trusted business partner who can help senior leaders manage priorities, coordinate key activities and ensure the smooth operation of the business. The successful candidate will be comfortable working with senior stakeholders, handling confidential information, coordinating business activities and supporting projects and organisational initiatives. Acting as an extension of the leadership team, the Executive Assistant will bring structure, anticipate requirements and help ensure that important actions and deliverables remain on track. The role may be based in

, subject to approval.

Key Responsibilities

• Provide proactive executive support to two senior sales leaders across the UK leading Global & Strategic Sales, Ireland Country Sales and Defence & National Security business.
• Manage complex diaries and calendars, including prioritising conflicting demands and coordinating across multiple stakeholders and time zones.
• Support the leadership team in managing priorities, schedules, meetings and key business activities.
• Coordinate domestic and international travel arrangements, itineraries and associated logistics.
• Organise meetings, leadership forums, events and business reviews, ensuring that all arrangements and materials are in place.
• Prepare agendas, presentations, briefing materials and other business documents.
• Track actions, decisions and business deliverables, following up with stakeholders to support timely completion.
• Manage inboxes, correspondence and communications where appropriate.
• Process and manage expenses, reporting and related administrative activities.
• Support business projects, organisational initiatives and sales operations activities.
• Build and maintain effective relationships with senior internal and external stakeholders.
• Serve as a key point of contact for the leadership team, exercising sound judgement and professionalism.
• Handle sensitive, confidential and commercially important information with discretion.
• Identify potential issues, anticipate requirements and propose practical solutions.
• Contribute to the smooth and effective operation of the wider sales organisation.

Ideal Candidate Profile

• Previous experience as an Executive Assistant supporting senior leaders, preferably within a fast-paced corporate or commercial environment.
• Highly organised, proactive and able to work independently.
• Strong ability to anticipate needs, manage priorities and coordinate multiple competing demands.
• Excellent attention to detail and a structured approach to work.
• Confident communicating with senior internal and external stakeholders.
• Strong written and verbal communication skills.
• Discreet and trustworthy when handling confidential and sensitive information.
• Comfortable working across multiple teams, business areas and locations.
• Solutions-focused, adaptable and able to respond positively to changing priorities.
• Demonstrates sound judgement and the confidence to act as a trusted business partner.
• Proficient in preparing presentations, business materials and reports.
• Able to manage follow-up activity effectively and ensure actions remain on track.
• Must be able to achieve BPSS clearance and be a UK citizen due to exposure to sensitive government material .