Executive Assistant to the CPO and Reception Team Lead

Scope Australia

Hawthorn, Vic, Melbourne Metro - East (Inner)Posted Sep 16, 2026Discovered via the company's careers siteMatch locked

Full Time PermanentAdministration & Office Support

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The work you do behind the scenes helps people belong, thrive and be at their best.

Hello future

Executive Assistant to the Chief People Officer

, We're two groups of people whose experience at Scope will be shaped by the work you do. We are Scope employees. And we are the people with disability who rely on the support they provide every day. At first glance, this role might look like diary management, meeting coordination and administration. But it's much more than that. Because when our people leaders are organised, informed and supported to focus on what matters most, our employees can do their best work. And when our employees are supported to succeed, better outcomes reach the people we support. For employees, that means better systems, clearer communication, stronger capability development and a great workplace experience. For clients, it means having skilled, engaged employees who can focus on helping them live the life they choose. That's where you come in.

Why your role matters

At Scope, our Chief People Officer leads the teams responsible for attracting, developing and supporting the people who make our mission possible. Behind that leadership is someone who creates order from complexity, keeps priorities moving, ensures nothing important falls through the cracks and helps an entire leadership team operate effectively. You'll be a trusted partner to the Chief People Officer and a key connector across the People function and broader organisation. You'll also lead our Hawthorn reception team, helping ensure employees, clients and visitors experience a welcoming, organised and professional environment every time they engage with Scope. When you do your job well, leaders have the information they need, decisions move forward, communication is clear and the right conversations happen at the right time. The impact of your work extends far beyond administration. It helps create the conditions for great leadership, strong employee experiences and ultimately better outcomes for people with disability.

About the role

As the

Executive Assistant to the Chief People Officer & Reception Team Leader

, you will help create the conditions for an effective, connected and high-performing People function by:

Providing proactive executive support to the Chief People Officer and People Senior Leadership Team

Coordinating meetings, reports, communications and key people initiatives

Managing projects, actions, priorities and governance processes within the People function

Building trusted relationships across all levels of the organisation

Leading and developing our Hawthorn reception team

Supporting the smooth operation of the Hawthorn office and employee workplace experience

Identifying opportunities to improve ways of working, systems and administrative processes

You'll be someone who can anticipate what's needed before being asked, manage competing priorities with confidence and build strong relationships across a complex organisation.

You'll combine exceptional organisational skills with sound judgement, discretion and a genuine desire to help others succeed.

Why Scope?

At Scope, you'll be part of an organisation that:

• Puts people first

• Is committed to safety, quality and inclusion

Supports flexible ways of working

• Offers discounts and everyday savings through Scope Perks and other benefits

• Learn more about us

Most importantly, you'll do work that has purpose.

What we're looking for

We're looking for someone who brings:

Significant experience supporting senior or executive leaders

Expertise in complex diary, inbox and stakeholder management

Outstanding organisation, planning and coordination skills

Experience preparing reports, presentations, communications and meeting papers

Strong written communication and the ability to draft correspondence on behalf of executives

Sound judgement, discretion and professionalism

The ability to remain calm and flexible in a fast-paced environment

Experience leading administrative or reception-based teams (highly regarded)

A proactive mindset with a focus on continuous improvement

Experience within disability, health, community services or similarly complex environments will be highly regarded.

Safeguarding matters

Keeping people safe is everyone's responsibility at Scope. You will have, or successfully obtain, all relevant checks, including an NDIS Worker Screening Check, Working with Children Check and other role-specific clearances.

Our process and commitments

Position Description Applications will close Wednesday 30 September 2026, and the selection process for this role will be two interviews.

Scope (Aust) is a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.

At Scope, we are committed to shaping an experience where people can belong, thrive and be at their best. If there is an adjustment that we need to make to our process so you can be at your best, please email ibelong@scopeaust.org.au.

Not included in the source posting: benefits.

Who can apply

The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.

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