Executive Assistant to the Chief R&D Artificial Intelligence Officer

• Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, serving as a trusted liaison and anticipating priorities, risks, and follow-up needs.
• Own and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing stakeholder requests.
• Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting with accuracy and discretion.
• Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions; ensure the executive is fully prepared for key engagements.
• Establish effective operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events.
• Track decisions, commitments, approvals, budgets, and critical deliverables; proactively identify dependencies, resolve issues, and escalate risks when appropriate.
• Build strong partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable seamless execution.
• Handle highly sensitive information with sound judgment, professionalism, and strict confidentiality.
• Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.
• Draft, review, and edit executive communications and materials with clarity, accuracy, and an appropriate level of polish.
• Improve administrative processes and ways of working by applying sound judgment, data, digital tools, and continuous-improvement practices.
• Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.

• Bachelor's degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Demonstrated success managing complex calendars, international travel, leadership meetings, and multiple competing priorities.
• Exceptional organizational skills, attention to detail, and ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills, with the confidence and professionalism to engage effectively at all levels of the organization.
• Proven ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve.
• Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn and use new digital tools effectively.
• High integrity, accountability, responsiveness, and a strong commitment to service excellence.

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in the pharmaceutical, biotechnology, healthcare, or other highly regulated industry.
• Project management experience and demonstrated ability to coordinate complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS Provide support and travel during off-site meetings, typically involves in frequent air travel.

Additional Information:

• Work Location Assignment: Hybrid ( This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed.)

The salary for this position ranges from $33.35 to $55.59 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Washington - Bothell location.

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer. U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.