Corporate Receptionist | Office Administrator

• Serve as the primary reception and hospitality point of contact for Corporate Headquarters, creating a welcoming and professional experience for executives, employees, candidates, customers, vendors, and other guests.
• Provide a high level of service to senior executives and their teams, anticipating needs and responding with professionalism, urgency, and discretion.
• Coordinate visitor arrivals, guest access, meeting logistics, and other front-of-house requirements.
• Maintain awareness of daily executive and office activities to proactively prepare for visitors, meetings, events, and changing workplace needs.
• Handle confidential, sensitive, and executive-level information with the highest degree of discretion and sound judgment.
• Maintain a professional and organized lobby and reception environment that appropriately represents the company's corporate headquarters.

Workplace Services & Administrative Support

• Provide direct administrative support to the Workplace Services Manager, including calendar management, email coordination, scheduling, correspondence, documentation, and follow-up.
• Assist with planning and coordinating office activities, meetings, events, and workplace initiatives.
• Communicate professionally with property management, building operations teams, service providers, contractors, and vendors.
• Track requests, commitments, and outstanding action items and proactively follow through to resolution.
• Prepare and maintain correspondence, records, schedules, contact information, and other administrative documentation.
• Support coordination of office services, supplies, amenities, facilities requests, and other workplace needs.
• Assist with special projects and additional administrative responsibilities as needed.

Office Operations & Problem Solving

• Serve as a central point of contact for day-to-day workplace questions, concerns, and service needs.
• Independently assess and resolve routine office challenges, engaging the appropriate internal or external resources when escalation is necessary.
• Take ownership of issues through resolution rather than simply redirecting requests.
• Develop strong working relationships with executive assistants, Workplace Services, Security, IT, property management, vendors, and other business partners.
• Identify opportunities to improve office processes, service delivery, and the overall employee and guest experience.
• Balance multiple priorities in a fast-paced corporate environment while maintaining a calm, organized, and customer-first approach.

What we're looking to add to our team:

•

in corporate reception, office administration, executive support, workplace services, hospitality, or a related role.

• Demonstrated experience supporting

in a professional corporate environment.

• Exceptional professionalism, interpersonal skills, and customer-service orientation.
• Strong judgment and demonstrated ability to handle confidential and sensitive information appropriately.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to independently prioritize responsibilities, solve problems, and make sound decisions.
• Ability to remain composed and professional while managing competing priorities and unexpected situations.
• Proficiency with Microsoft Outlook and standard Microsoft Office applications, including calendar and email management.
• Experience coordinating with property management, facilities teams, vendors, or service providers preferred.
• Must be comfortable performing the majority of daily responsibilities from the Corporate Lobby/reception area.
• Reliable and consistent attendance during the established

schedule is required.

• Must obtain and maintain

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Application Deadline: Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.

Job Category Administration

Is Sponsorship Available? No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).