Coordinador Senior de Propuestas y Licitaciones (Sr Bid Specialist)

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Senior Bidding Specialist at JLL, you will own the end-to-end execution of RFP/RFI/RFQ responses, acting as the central coordination point for cross-functional stakeholders across Sales, Business Development, and Support Functions. You will drive complex bid processes from initial review through final submission, ensuring compliance with client requirements while maintaining JLL's quality standards and competitive positioning. This role demands project management capabilities, exceptional stakeholder engagement, and the ability to deliver high-quality, compliant proposals within strict timelines. You will play a critical role in JLL's business development success by coordinating resources, managing bid portals, and maintaining comprehensive bid statistics and repositories that inform future proposals.

What your day-to-day will look like:

• Review and analyze client RFP/RFI/RFQ documents to understand key deliverables required of JLL's cross-functional teams
• Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution
• Ensure compliance with all RFP/RFI/RFQ requirements and guidelines, while gathering all pertinent documents and creating the response document
• Manage the bid portals to submit response and provide regular updates to Bid Managers/Directors on project's success and updates
• Maintain Gantt / workflow charts to map out current projects and expected closure timelines
• Display proactive approach to working with Bid Managers, Directors and Business Development Teams
• Collaborate with Graphic Design to oversee the production of graphics, charts and other visuals to align with the client's requirements and branding
• Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission
• Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding
• Manage and coordinate the final review, production, sign-off and submission of proposal
• Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost
• Compile bid statistics and metrics tracking & reporting
• Identify improvement areas to close bid response drafts faster
• Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference

Required Qualifications:

• 6+ years of progressive work experience with 2-3 years of relevant experience in bid management or support from a reputable professional services firm
• Excellent written and verbal English proficiency
• Project management capabilities to plan, organize, and oversee complex processes from start to finish
• Exceptional stakeholder management skills with ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines
• Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, and bid portals
• High attention to detail with consistent ability to deliver high-quality, compliant proposals within strict turnaround times

Preferred Qualifications:

• Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests
• Proactive and resourceful problem-solver, able to address unexpected challenges or questions during the proposal process
• Strategic thinking ability to align bid team inputs with client needs and efficiently allocate resources to enhance JLL's competitive position
• Ability to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)
• Highly organized with proven ability to manage multiple tasks, deadlines, and competing priorities simultaneously
• Knowledge Management or Content Management experience
• Experience confidently managing competing priorities of stakeholders across different regions and time zones