Clerical Assistant
University of Hong Kong
Hong KongPosted Discovered via the company's careers siteMatch locked
Full-time2+ years expExecutive / Technical / Support
About the role
Applications are invited for appointment as
Clerical Assistant in the Faculty of Social Sciences
(Ref: 537661 ), to commence as soon as possible on a two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability.
Qualifications
- 5 passes in HKCEE including English Language (min. Grade C if Syllabus B/Level 2 from 2007) and Chinese Language (Level 2 from 2007), OR min. Level 2 or equivalent in 5 subjects in HKDSE including English Language and Chinese Language, preferably with at least 2 years' relevant work experience.
- A fair command of English and Chinese (including Putonghua).
- Basic skill in English and Chinese word processing.
- Proficiency in MS Word and Excel.
- Good manners with strong communication and interpersonal skills.
- Punctual, with a strong sense of responsibility, self-motivated, and attentive to detail.
- Able to multitask, work independently, and as part of a team.
Responsibilities
- Support the daily operation of the Faculty Office, including managing the reception counter and answering enquiries.
- Perform clerical duties such as data entry, collating and filing documents, updating databases, maintaining the office calendar, scheduling meetings, and coordinating appointments.
- Manage the room booking system and handle other venue-related requests for meetings and events.
- Support meetings and events by preparing venues, serving refreshments, and providing onsite logistics support.
- Monitor and replenish office supplies, report issues related to office equipment and facilities to relevant parties and coordinate maintenance orders.
- Submit procurement requests for purchases or service engagements.
- Maintain a tidy and professional office environment, and coordinate cleaning tasks.
- Perform other duties as assigned by supervisors to support the overall office operations.
- When necessary, work outside normal office hours or on weekends to support special events.
What We Offer
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of the basic salary.
How to Apply
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until
November 13, 2026
, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview and/or written test.
Not included in the source posting: about the role.
Skills
excel
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
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