Audit Documentation and Records Administrator
Jll
Chicago, ILPosted Discovered via the company's careers siteMatch locked
Full time2+ years exp
JLL empowers you to shape a brighter way
.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves
If you're the person who keeps everyone organized, keeps track of what's due, and makes sure nothing slips through the cracks, we'd like to meet you. You'll join JLL's Global Programs team supporting a global technology client as the central keeper of their master audit records. These records track compliance across ISO 9001, ISO/IEC 27001, ISO 22301, ISO 45001, ISO 14001, and the client's own workplace and facilities audit programs. You'll keep them current, complete, and easy to find, and you'll make sure the right people have what they need throughout the audit cycle. This is a coordination and records role, not an auditing role - you won't judge compliance or sign off on findings, but your work ensures the people who do have everything organized and on time. At JLL, we are collectively shaping a brighter way, and roles like this one, built on precision and reliability, are what make that possible for our clients and our teams alike.
What your day-to-day will look like
- Collect status updates, evidence, findings, and corrective-action details from theme owners, risk owners, and subject-matter experts, following up when submissions are overdue
- Maintain the master audit checklist and its summary dashboard in Excel, keeping it accurate, well formatted, and free of broken formulas or links
- Build and maintain an indexed evidence repository, applying consistent file-naming and version-control conventions so every document traces back to its checklist item
- Track corrective-action target dates and send reminders as deadlines approach or pass
- Distribute current checklists, extracts, and reports to auditors, management, and certification bodies, managing access in line with the material's confidentiality classification
- Prepare monthly readiness reports, open-action logs, and escalation reports for overdue submissions
- Coordinate across internal audit, facilities, HSSE, and leadership, including scheduling interviews and assembling audit support packages (expect this to take about 30-40% of your time, depending on the audit cycle)
Required Qualifications
- HS diploma or GED
- 2+ years of experience in records management, document control, administrative support, or compliance coordination
- Strong working knowledge of Microsoft 365, especially Excel (data entry, basic formulas, filters, and protecting/unprotecting sheets), plus SharePoint or another document-management or records system
- Strong organizational skills and attention to detail when filing and cross-referencing
- Comfort following up with multiple stakeholders and chasing outstanding submissions
- Discretion handling confidential and private-classified material
- Clear written communication for status reports and distribution notices
- Ability to travel as needed
Preferred Qualifications
- Prior exposure to ISO-based management systems (9001, 27001, 22301, 45001, or 14001) in a coordination or support capacity, though certification or technical expertise is not required
- Experience supporting global or cross-regional teams, with comfort navigating different time zones and ways of working - part of what sets JLL apart is our culture of collaboration, locally and across the globe
- Familiarity with facilities, HSSE, or corporate real estate environments
- Experience preparing reports or dashboards for senior stakeholders or external certification bodies
- A collaborative mindset, since this role depends on building strong working relationships across internal audit, facilities, HSSE, and leadership teams
Schedule
M-F 8am-5pm
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position
73,700.00 - 98,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote -Chicago, IL
Job Tags
Contractor Safety, Environmental Safety, Environment Management, ISO 45001, Land Real Estate Management, Life Sciences Facility Real Estate Management, Life Sciences Industry Knowledge, Multi-family Housing Real Estate Management, Office Real Estate Management, Proactive Thinking, Professional Services Industry Knowledge, Real Estate Industry Knowledge, Real Estate Investor Industry Knowledge, Residential Real Estate Management, Safety Management
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Not included in the source posting: about the role.
Skills
artificial-intelligenceexcel
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
Read automatically from the employer's posting text. Always confirm with the employer — requirements can change after a job is published.