AI-Fluent Operations Coordinator / Executive Assistant
Seamless Assist
GuatemalaPosted Discovered via the company's careers siteMatch locked
RemoteFull Time1+ years expHuman Resources
Company
Seamless Assist
Location
Remote | PST Schedule
Employment Type
Full-Time
Role Overview
Seamless Assist is seeking a highly organized
Executive Operations Coordinator
to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on
calendar management, communication, operational coordination, and structured workflow support
, while leveraging
AI tools to improve efficiency
.
Candidates must be available during
PST–EST business hours
and have
B2+ English proficiency
.
Key Responsibilities
- Manage executive calendars, scheduling, and meeting coordination across time zones
- Organize and prioritize executive inbox communications
- Draft professional emails, reports, and documentation
- Track deadlines, tasks, and follow-ups for leadership
- Prepare meeting agendas, notes, and action items
- Maintain organized digital filing and documentation systems
- Support cross-functional communication and operational coordination
- Conduct research and compile information for executive decision-making
- Use
AI tools (ChatGPT or similar)
to assist with drafting, summarizing, and workflow organization
Requirements
•
1–3 years experience
in executive support, administrative, or operations coordination roles
- Availability during
PST–EST business hours
•
B2+ English proficiency
- Strong organizational and multitasking skills
- Proficiency with
Google Workspace or Microsoft Office
- Ability to work independently with minimal supervision
- High level of professionalism and discretion
Originally posted on Himalayas
Not included in the source posting: benefits.
Skills
artificial-intelligence
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
Read automatically from the employer's posting text. Always confirm with the employer — requirements can change after a job is published.