Accounts Payable Specialist Senior

The Accounts Payable Specialist Senior is a critical member of Finance team, responsible for maintaining the financial health and operational efficiency of our organization through expert management of the Accounts Payable function. This advanced role requires a seasoned professional capable of leading complex projects independently and serving as the primary point of contact for colleagues on Accounts Payable matters. This role also involves leading month-end closing activities, preparing financial reports, and supporting audits. The AP Specialist Senior is instrumental in managing vendor relationships, resolving complex inquiries and disputes. Additionally, this role focuses on identifying and implementing process improvements and efficiencies, collaborating with cross-functional teams to enhance systems and procedures. With a strong understanding of accounting principles, advanced analytical skills, and the ability to mentor and guide junior team members, the AP Specialist Senior plays a pivotal role in driving the success of Accounts Payable operations. • Invoice Management: Lead and optimize the invoice processing workflow to ensure accuracy, compliance, and efficiency. Continuously seek process improvements and automation opportunities.

• Query Resolution: Lead the resolution of complex queries related to invoices and purchase orders, including discrepancies in delivery, pricing, or payments. Foster effective communication channels with suppliers and internal departments to clarify issues and ensure timely, strategic resolutions that support overall business objectives. Serves as first contact point for escalations.
• Stakeholder Management: Independently lead communication with internal and external stakeholders, effectively managing and overseeing the entire Accounts Payable process from end to end. Ensure timely and effective resolution of issues, providing strategic insights to facilitate smooth operations and maintain strong stakeholder relationships.
• Collaborative Support: Serve as an expert in the AP field, teaching and mentoring colleagues to enhance their skills and knowledge. Foster a collaborative environment within the team, ensuring seamless operations and providing strategic support during high-volume periods.
• Innovative Project Leadership: Identify opportunities for improvement and develop comprehensive plans, independently leading projects from inception to completion. Present updates and outcomes to relevant audiences and senior management, demonstrating strategic thinking and effective project management.
• Team Leadership and Support: Actively engage in team activities, taking on additional responsibilities to support colleagues and manage workload efficiently. Serve as a backup for the AP Supervisor in their absence, covering majority of AP activities and ensuring operational continuity.
• Flexibility: Perform other duties as assigned, leveraging its capabilities to support the team and company objectives. Adapt to changing priorities and take on ad-hoc tasks as required.
• Month-End Closing Activities: Participate in month-end activities, including accruals and reconciliations. Assist in preparing financial reports and meet deadlines.
• Payments to Suppliers: Prepare and execute payment in accordance with payment schedules. Maintain accurate records of payments and ensure compliance with internal controls.