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Assist World

Virtual Assistant - AI

Assist World
Philippines, South AfricaPosted about 1 month agoDiscoveredMatch locked
RemoteFull TimeHuman Resources

About the Company

We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.

Role Overview

We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.

Email Management

  • Monitor and triage the inbox daily, flagging urgent or high-priority items
  • Draft, proofread, and send responses on the founder's behalf where appropriate
  • Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
  • Follow up on outstanding emails to keep threads moving

Calendar Management

  • Schedule, confirm, and reschedule meetings across time zones
  • Proactively resolve scheduling conflicts and keep the calendar up to date
  • Prepare the founder with agendas or relevant context ahead of meetings
  • Coordinate with external parties to arrange calls and meetings

Event Planning & Research

  • Research relevant industry events, conferences, and meetups worth attending or sponsoring
  • Handle logistics: registrations, travel coordination, and scheduling around events
  • Put together event briefs/summaries with recommendations

Customer & Market Research

  • Gather background research on existing customers ahead of check-ins or renewals
  • Research potential new customers and compile findings into organized briefs
  • Note: this is a research and preparation function only - no cold calling or outbound outreach is required

Project & Issue Tracking

  • Support light project and issue tracking in Linear
  • Help keep tickets, tasks, and statuses organized and up to date

General Administrative Support

  • Take on ad hoc administrative tasks as they come up
  • Help build and document simple processes (SOPs) for recurring tasks
  • Take on additional responsibilities over time as the role grows

Requirements

  • Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
  • Prior experience managing email and calendars for an executive or founder
  • Strong written and verbal English communication skills
  • Highly organized, with strong attention to detail and follow-through
  • Comfortable working independently and learning new tools/processes with minimal hand-holding

Nice to Have

  • Experience supporting a startup or tech company
  • Familiarity with B2B sales or customer success workflows
  • Experience with light research or reporting for outbound/marketing purposes

Why Join Assist World ?

100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas

Not included in the source posting: what you'll do.

Skills

jiraartificial-intelligence

Who can apply

The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.

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