Senior Administrative Business Partner

Job Responsibilities

• Scope / (Content Leadership)

: • Manages independently complex administrative functions, including high-level scheduling, event planning and project coordination.

• Establishes and manages the leadership team's operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadences.
• Curates leadership agendas with the department lead, ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreams.
• Provides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflows.

• Accountability/Problem Solving

: • Independently handles a wide range of operational problems and offers solutions to optimize efficiency.

• Takes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervision.

• Stakeholder Management

: • Interacts with both internal and external stakeholders, including senior management, global counterparts, and key partners, managing relationships to ensure smooth communication and workflow.

• Supports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsites.
• Designs agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functions.

• Impact/Strategy

: • Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goals.

• Proactively tracks progress against team milestones and deliverables, helping prepare presentation materials, slide decks and executive readouts.
• Identifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivity

• Complexity/ (Product Size)

: • Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projects.

• Organizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detail.
• Handles higher-complexity, confidential operational tasks with complete discretion and professional judgment.

• Business/Technical ability

: • Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidance.

• Applies a strong understanding of organizational tools, systems and operating procedures.
• Utilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronized.

Education / Experience

• Proven experience independently managing complex administrative functions, including high-level scheduling, event planning and project coordination.
• Demonstrated experience supporting leadership operational cadences, including agenda curation, meeting governance and action tracking.
• Experience interacting with and managing relationships across both internal and external stakeholders, including senior management and key partners.
• Track record of taking ownership of projects or initiatives and seeing them through to completion with minimal supervision.

•

with proven experience working in international and multilingual teams.

Technical Skills

• Advanced knowledge of financial management processes, including managing purchase order creation, invoice processing and accruals.
• Advanced proficiency in technical software and office management tools, with hands-on experience using project management and collaboration platforms.
• Strong understanding of organizational tools, systems and corporate procedures.

Additional Qualifications

• Strong problem-solving skills with the ability to independently handle a range of operational issues and offer solutions that optimize efficiency.
• Significant attention to detail for managing complex schedules, financial tracking and coordinating support for larger teams or multiple projects.
• Proactive mindset for identifying areas to streamline administrative processes, enhance internal engagement and maintain the team's operational momentum.