Proposal & Sourcing Manager

to join our team in a remote position. The Contracts & Sourcing Manager acts as the client liaison and will compile meeting specifications, source appropriate hotels for availability, create line-item budgets for each available hotel, and negotiate contract terms and conditions with hotel(s).

Responsibilities of this position include but are not limited to:

• Act as the sourcing lead and first point of contact with your clients

• Guide your clients through the sourcing process, add insights and value to help them make an informed decision

• Create and send meeting specifications to appropriate hotels

• Be thoughtful in your hotel choices and recommendations, keeping customer satisfaction, value, and compliance top of mind

• Review hotel offers to verify true ability to accommodate meetings (verifying dates, rates and ensuring meeting space is of adequate size and flows well)

• Creating meeting budgets in Excel for client review using proprietary Scout template (often this includes currency conversion)

• Effectively negotiate concessions, terms, and conditions and then contract selected hotels using Scout processes and hotel contract addendum

• Build an accurate final meeting budget to present to the client and pass along to the Meeting Planner

• Maintain the highest level of quality, professionalism, and integrity in everything you do

• Complete all required initial and ongoing training within a reasonable or provided timeframe

• Minimum of five years of experience in sourcing, project, event, or meeting management, at least 2 of which in procurement, required

• Proven negotiation skills

• Prior successful experience in developing and maintaining key client and supplier relationships

• Prior experience in effectively handling multiple projects/demands

• Strong knowledge of program/event/meeting management and budget maintenance

• Proven aptitude for technology and/or software solutions and analytical skills required

• Proficient at Microsoft Office Suite, especially Excel

• Eager to learn and develop, with a high level of coachability and growth mindset

• Timely, professional, courteous correspondence and communication with clients, vendors, and colleagues

• Attention to Detail

• Well Organized with an ability to Prioritize and Multi-Task

• Thrive in fast-paced environments, maintaining performance under pressure

• Self-motivated and results-driven, while following instructions to achieve optimal outcomes

• Innovative problem solver, using critical thinking to address challenges proactively

• Collaborative team player, fostering positive relationships with colleagues and clients

This is a remote position.

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WE ARE AN EQUAL OPPORTUNITY EMPLOYER Originally posted on Himalayas