Occupancy Planner

Jll

New York, NYPosted 3 days agoDiscoveredMatch locked

Full time3+ years exp

JLL empowers you to shape a brighter way

. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Join JLL as an Occupancy Planner and become a key strategic partner in optimizing corporate real estate portfolios for leading organizations. You'll drive space utilization excellence through data-driven seat allocation planning, stack and block exercises, and occupancy validation that maximizes space efficiency while aligning with corporate guidelines. This role places you at the center of workplace transformation, where you'll collaborate with Corporate Real Estate teams, Business Unit leadership, and Project Management to deliver innovative space solutions that reduce costs and enhance employee experiences. Your expertise will directly contribute to JLL's reputation as the global leader in corporate real estate services, while you develop critical skills in space planning, data analytics, and stakeholder management within a dynamic, supportive team environment.

What your day-to-day will look like

Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Google Sheets to maximize space utilization while ensuring compliance with corporate guidelines and space standards.
Prepare and update project status reports comparing actual versus projected seat demand, track supply and capacity metrics, and forecast inventory changes using advanced spreadsheet functions and CAFM systems.
Partner with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning strategies with business objectives
Recommend, educate, and enforce space policies and procedures while identifying and notifying clients of requested exceptions to established standards and protocols.
Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support seamless workplace transitions.
Collaborate with occupancy planning team members to ensure integrated campus and portfolio-wide strategy development and implementation.
Present space utilization data and metrics to drive productive space decisions, reconcile top-down and bottom-up projections, and support annual planning horizons

Required Qualifications:

Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field with 3-5 years of experience in corporate environment
Advanced skills in Google Sheets (pivot tables, VLOOKUP, complex calculations) and AutoCAD for basic test-fits and square footage calculations
Experience with interior office renovations and strategic-level space/occupancy planning in corporate environments
Strong written and verbal communication skills with ability to interact effectively with executive-level internal and external clients
Proven ability to work independently, multi-task, manage time effectively to meet deadlines, and adapt to changing priorities and requests
Proficiency in Google Suite with ability to consolidate data and floor plans into compelling Google Slides presentations for clients and business units
Strong problem-solving abilities with capacity to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions

Preferred Qualifications:

Familiarity with Computer-Aided Facility Management systems for space and occupancy data management
Experience supporting corporate real estate strategy development and implementation at enterprise level
Understanding of corporate real estate best practices, space standards, and workplace trends including flexible and collaborative work environments
Experience with data visualization tools and business intelligence platforms for enhanced reporting and presentation capabilities
Background supporting organizational transformation and workplace change initiatives
Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position

108,500.00 - 126,100.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site -New York, NY If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

Not included in the source posting: about the role, qualifications.

Skills

artificial-intelligence

Who can apply

The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.

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