MIC Events Onsite Support Associate Specialist

The Events Logistics Management (ELM) function supports the planning, coordination, execution, and compliance of internal and external events across the region. This team partners with business stakeholders, Healthcare Professionals (HCPs), distributors, vendors, facilities, and compliance teams to deliver high-quality events while ensuring adherence to company policies and operational standards.

This position is based in Istanbul, Turkey and requires onsite presence five days per week to support event operations. The role includes direct interaction with event participants and stakeholders, with occasional weekend or after-hours support required based on event schedules and business needs.

The MIC Events Onsite Support Specialist is responsible for providing onsite operational, logistical, and participant support for events conducted within the Medtronic Innovation Center (MIC) and other designated venues. The role serves as the primary onsite contact for event execution, coordinating with internal teams, vendors, facilities, and participants to ensure a seamless event experience while supporting compliance and administrative processes.

Primary Responsibilities:

• Coordinate onsite execution of Healthcare Professional (HCP), distributor, internal, and regional events
• Conduct pre-event venue readiness checks, including room setup, inventory management, and event material preparation
• Manage audiovisual, information technology, and Wi-Fi setup and coordinate resolution of onsite technical issues
• Serve as the primary onsite contact for participants, addressing requests, attendance, and last-minute event changes
• Oversee catering operations, including vendor coordination, service quality monitoring, and participant feedback collection
• Manage distribution and setup of printed and marketing materials, including onsite production of badges, certificates, and other event documents
• Utilize event management tools to support participant check-in, attendance tracking, logistics coordination, and event documentation
• Support compliance-related activities, event approvals, transparency requirements, and continuous improvement initiatives in collaboration with business and compliance stakeholders.

• Bachelor's degree with 2+ years of experience in event operations, hospitality, event coordination, compliance coordination, or administrative support
• Experience coordinating onsite logistics for meetings, trainings, conferences, or corporate events
• Experience working with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Experience coordinating with multiple stakeholders, vendors, and service providers
• Fluent written and verbal communication skills in English and Turkish.

• Experience supporting Healthcare Professional (HCP) events or events within the healthcare, medical device, or pharmaceutical industry
• Experience using event management platforms such as Cvent, On Arrival, ONIT, or similar tools
• Knowledge of event compliance requirements, business conduct standards, and transparency reporting processes
• Experience managing event vendors, catering services, and venue operations
• Experience supporting travel, transportation, and participant logistics coordination.