Listing Coordinator (Real Estate)
This is a remote position.
We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team's listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence. Key Traits for Success:
- Thrives under pressure and enjoys a fast-paced environment
- Exceptional task management and organizational skills
- Comfortable asking clarifying questions to multiple team members
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Self-confident with a proactive mindset
- Takes ownership of responsibilities and drives execution
- Direct communicator who can handle strong personalities
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Open to feedback and focused on growth
- Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
- Well-spoken, professional, and client-service minded
- Strong problem-solver who anticipates needs without being asked
Systems & Tools You’ll Use: • Google Suite (Docs, Sheets, Forms, etc.)
Dotloop (Transaction Management)
Follow foUp Boss (CRM)
Todoist (Task Management)
SWIFT (Listing Management Platform)
Responsibilities Include (but are not limited to)
Listings Support:
- Create Google Drive folders for all listings and pull required documents
- Prep listing agreements and documents in Dotloop
- Data entry and preparation of listings in SWIFT
- Grow into responsibility of pushing listings live
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Finalize listing setup post-launch
- Track and monitor paperwork and signatures
- Maintain monthly financial reports for PadSplit properties
- Keep all team and seller inventory spreadsheets updated
- Collect showing feedback and communicate with team and sellers
- Notify occupied properties of showings (Padsplit properties)
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Organize incoming offers on listings
Maintain PadSplit Marketplace listings
- Execute listing checklists for all active properties
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Reverse prospecting tasks as needed
- Manage Follow Up Boss Deal Board for seller transactions
Additional Support:
- Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
- Manage and assign incoming Padsplit Marketplace leads
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Requirements
Ideal Candidate Has:
- Real estate experience in the state of Georgia
- Strong working knowledge of Google Suite tools
- Experience using CRM systems like Follow Up Boss
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Ability to learn new platforms quickly
- Highly organized with utmost attention to detail
- Strong communication skills, both written and verbal
- Ability to prioritize and multi-task in a fast-paced environment
A solutions-oriented mindset
Benefits
Not included in the source posting: about the role.
Skills
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
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