Facilities Coordinator
Jll
Boston, MA; Burlington, MAPosted 5 days agoDiscoveredMatch locked
On-siteFull time2+ years exp
JLL empowers you to shape a brighter way
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves
As a Facilities Coordinator at JLL, you'll provide essential administrative and operational support to the site management team, ensuring the smooth delivery of day-to-day operations across our client's workplace. This role centers on coordinating vendor activities, maintaining accurate operational records, and supporting communication between various stakeholders on site. You'll serve as a crucial liaison between staff, vendors, and clients, helping to implement site procedures while tracking key performance indicators that measure our success. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and in this position, you'll have the opportunity to develop your skills in facilities management while contributing to a workplace environment where people can do their best work. We embrace more innovative ways of working, and you'll bring fresh organizational thinking to everything from vendor coordination to front desk operations, building a foundation for a rewarding career in facilities management.
What your day-to-day will look like
- Schedule and coordinate vendor activities, site inspections, and service requests while maintaining accurate records of all interactions and site activities
- Assist in preparing reports on site operations and vendor performance, tracking and reporting on key performance indicators (KPIs) to support data-driven decision making
- Respond to routine inquiries from staff, vendors, and clients with excellent customer service while supporting the implementation of site procedures and protocols
- Organize and maintain site documentation, operational manuals, and coordinate site meetings with relevant materials preparation
- Provide front desk operations support, greet visitors professionally, and serve as a welcoming first point of contact for the facility
- Liaison with regional mailroom lead to ensure smooth site operations and provide backup reception and mailroom support on an as-needed basis
- Participate in safety and compliance initiatives to promote a safe working environment and support emergency response coordination when required
Required qualifications
- HS diploma or GED
- 2 years of experience in an administrative or operational support role with strong organizational skills and attention to detail
- Proficiency in Google Suite, particularly Google Docs and Sheets, with ability to learn facility management software systems
- Excellent written and verbal communication skills with a customer service orientation
- Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously
- Ability to work onsite full time Monday through Friday 8am-5pm with flexibility for occasional overtime as needed
Preferred qualifications
- Experience in a facilities management or property management environment
- Familiarity with vendor management concepts and basic knowledge of building operations and maintenance
- Experience with data entry, database management, and scheduling or coordination software
- Understanding of health and safety practices in a workplace setting
- Basic knowledge of building systems and compliance requirements
Schedule
M-F 8-5
Location
: Boston, MA
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position
67,000.00 - 75,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -Boston, MA, Burlington, MA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Not included in the source posting: about the role.
Skills
artificial-intelligence
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
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