External Engagement Coordination Partner

In this role, you will leverage deep healthcare compliance expertise to drive the end-to-end operational planning and execution of Roche events and engagements involving external healthcare professionals (HCPs), healthcare organizations (HCO) or Patients/Patient Organizations - including Advisory Boards, Consultancy Meetings, Steering Committees, Investigator Meetings, and Speaker Programs. Partnering closely with internal and external stakeholders, you will ensure seamless compliance management for HCPs, patient partnerships (PP), and HCO interactions, as well as Grants, Sponsorships, and Donations (GSDs), in strict adherence to local regulations while overseeing event logistics and coordination as needed.

• Drive end-to-end operational compliance for Healthcare Professional (HCP), Healthcare Organization (HCO), and Patient Partnership engagements - including Grants, Sponsorships, and Donations (GSDs) - in close partnership with global and local teams to ensure adherence to healthcare regulations and ethical governance frameworks.
• Oversee data integrity and tracking across internal systems, maintaining compliant, timely, and high-quality execution to deliver an exceptional customer experience.
• Manage the full purchase order lifecycle, including reconciliation and invoice tracking through payment confirmation, ensuring precision and financial accuracy.
• Partner directly with Engagement Owners to gather required documentation and ensure complete and accurate spend reporting.
• Draft, review, finalize, and archive compliant contracts using approved templates - collaborating with Legal and Compliance teams on non-standard terms - while ensuring data privacy and secure archiving.
• Provide expert guidance and interpretation of compliance policies for cross-functional stakeholders, answering complex compliance queries and advising on hospitality and regional restrictions.
• Scope, plan, and execute events alongside multi-disciplinary project squads, coordinating material preparation, travel, logistics, budget tracking, and post-event impact evaluations.

• You bring 5+ years of experience in healthcare compliance, congresses, procurement, or external engagement administration, with a strong understanding of healthcare industry collaboration models.
• You hold a Bachelor's degree in Business, Life Sciences, Law, Finance, or Event Management (an advanced degree is a plus).
• You possess sound knowledge of healthcare regulations and reporting standards governing interactions with Healthcare Professionals and Organizations (e.g., EFPIA, Sunshine Act).
• You demonstrate strong stakeholder management and communication skills, with the ability to build collaborative networks across global matrix structures and respectfully push back on non-compliant requests.
• You are tech-savvy and comfortable utilizing vendor management, procurement, and enterprise tools (e.g., SAP, approval management systems, and compliance reporting tools).
• You thrive in cross-cultural, global matrix environments across multiple time zones and are willing to travel globally when required.
• You are fluent in English with excellent communication skills (additional language skills are advantageous).