Experienced Executive Assistant

• Provide comprehensive administrative support to the President & CEO and other executive leaders as assigned.
• Manage and prioritize complex calendars, schedules, and meeting requests to optimize executive time and ensure alignment with business priorities.
• Prepare meeting agendas, briefing materials, presentations, and related correspondence as needed.
• Coordinate follow-up on action items, deliverables, and executive commitments to ensure timely completion.
• Anticipate administrative needs and proactively resolve scheduling or logistical conflicts.

• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Monitor travel schedules and support traveler logistics to ensure efficient execution of business travel.
• Prepare, review, and process expense reports in a timely and accurate manner.
• Reconcile corporate credit card charges and verify related payments in accordance with company policies and procedures.
• Collect, compile, and organize data and supporting documentation for executive review, approval, and/or signature.

• Draft, edit, and maintain electronic and written communications on behalf of the executive office.
• Process incoming and outgoing communications and correspondence to ensure timely and appropriate dissemination of information.
• Communicate professionally and effectively with internal and external stakeholders across all organizational levels.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Ensure executive communications reflect a high standard of professionalism, accuracy, and clarity.

• Track, maintain, and organize information related to executive and departmental operations.
• Maintain records, documentation, reports, and files in support of executive oversight and business continuity.
• Coordinate with relevant business partners and focal points to support the acquisition, allocation, and maintenance of resources.
• Order and maintain office supplies and other administrative materials for the executive office.
• Track and manage designated conference room schedules and resource availability to ensure efficient utilization.

• Plan and execute logistics for executive-level internal and external meetings, events, and special engagements.
• Coordinate venue arrangements, materials, attendee communications, and on-site support as needed.
• Support the preparation of briefing materials, agendas, and post-event follow-up.
• Ensure executive events and meetings are executed with precision, professionalism, and alignment to organizational standards.

• Contribute to process improvements and operational efficiencies within the executive office.
• Collaborate effectively with cross-functional teams, senior leaders, and external partners to support organizational objectives.

• Executive professionalism and discretion
• Exceptional attention to detail
• Strong organizational and time management skills
• Clear and effective communication
• Sound judgment and decision-making
• Proactive problem-solving
• Adaptability and composure under pressure
• Strong collaboration and stakeholder management

• Bachelor's degree preferred, or equivalent combination of education and progressively responsible executive administrative experience.
• Minimum of 5 years of experience providing administrative or executive-level support, preferably to senior leadership or C-suite executives.
• Demonstrated experience managing complex calendars, travel arrangements, and expense reporting.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential and sensitive matters with discretion and professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other standard business applications, including calendar, travel, and expense management systems.

Preferred Qualifications (Desired Skills/Experience):

• Experience working at Boeing or similar Aerospace/Defense company
• Experience coordinating executive meetings, board-level support, or high-profile events.
• Familiarity with corporate governance, business operations, and executive office procedures.
• Demonstrated ability to work independently with limited supervision while maintaining a high level of responsiveness.
• Experience in a corporate environment with cross-functional coordination and stakeholder engagement .

Spectrolab, Inc., a pioneering leader in space solar power for over 70 years, develops the highest-efficiency commercial space solar cells that enable cutting-edge satellite missions. With a legacy of technical excellence and a focus on innovation, Spectrolab is powering the future of space exploration and commercial satellites - at a time when a wave of new companies are creating various, exciting missions. Join Spectrolab to help deliver the solar technologies that make ambitious space missions p ossible.

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