Executive Assistant I

Toronto, Ontario, Canada

Hours:

37.5

Line of Business:

Administration

Pay Details:

$55,000 - $80,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

If you're a highly organized Executive Assistant who can help provide excellent support to an executive and maintain smooth business operations through your strong administration skills, we want you to join our team!

As an Executive Assistant, you'll provide dedicated, highly skilled, and diversified support confidentially on a wide range of administrative or general workplace support matters while providing service excellence and operational effectiveness to our Vice-President, Human Resources, Global Talent Management.

What You'll Do

No matter where you work at TD, you'll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Service Excellence:

• Manage efficiently in a multi-tasked environment and ensure deadlines are met.
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e., reports, presentations, invoices, correspondence/communications, tables, charts, files, etc. video conferencing etc.).
• Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality, escalate where appropriate.
• Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
• Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required.
• Maintain proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, etc.).
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
• Contribute fully to the business by leading, supporting, and managing annual event planning such as off-sites, town halls, employee appreciation and other ad hoc events such as conferences.

• Provide accurate, organized, and efficient administrative support; collect and track data, research information, sort and distribute mail, schedule and organize meetings and travel, manage calendars, create and maintain files, and perform other executive administrative assignments as required.
• Prioritize and manage own workflow to ensure quality and efficiency (i.e. Meet deadlines; be flexible in adjusting to changing work priorities).
• Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.

• Be an effective resource and flexible in adjusting to changing work priorities of the executive(s).
• Participate fully as a member of a team supporting the executive(s) and contribute to a positive work environment.
• Keep executive(s)/immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
• Support the executive team by continuously developing knowledge in own area.
• Support the broader team for key programs such as Roadshows preparation including travel arrangement.

• College diploma and/or bachelor's degree or progressive work experience.
• Five to seven years of progressive support experience in financial services; experience supporting Human Resources leaders is an asset.
• Familiarity with branch based or multi-location operations, with proven experience coordinating efforts among field leaders, regional management and distributed teams.
• Proven ability to operate effectively in a fast-paced, high-volume executive environment, anticipating needs and proactively managing priorities to support executive effectiveness.
• Exceptional clerical and administrative skills
• Ability to work independently and within a team.
• Proven organizational skills, with ability to keep others focused on task and efficient.
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.