Executive Administrative Assistant - Onsite

At Medtronic Neuroscience, we bring innovation, expertise, and purpose together to improve outcomes and transform lives for people living with neurological, spine, and chronic pain conditions.

At Medtronic CST, we bring together innovative technologies that empower surgeons and improve outcomes in complex spine and cranial procedures. Check us out on LinkedIn: Medtronic CST

The Executive Administrative Assistant provides high-level support to the President of the CST (Cranial and Spinal Technologies) Operating Unit, ensuring effective management of executive priorities, communications, meeting execution, and organizational activities. This role serves as a central point of coordination across the business and requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in support of executive and business objectives.

The ideal location for this position is our Lafayette, Colorado location, but we are also open to our other CST sites, including Memphis, Tennessee; Boxborough, Massachusetts or Fort Worth, TX.

Primary Responsibilities

• Manage the CST R&D Leader and CST R&D PMO leader's complex calendar, prioritizing competing demands and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, logistics management, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
• Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
• Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
• Manage highly confidential business information with professionalism, discretion, and sound judgment.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Required Qualifications

• High School Diploma or GED and 6+ years of administrative support experience.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
• Experience utilizing AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

• Associate's Degree or Bachelor's Degree.
• 4+ years of experience supporting senior leaders at the Director level or above within a corporate environment.
• Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
• Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
• Advanced PowerPoint skills, including development of executive-level presentations and leadership communications.
• Experience working within a global organization and coordinating activities across multiple geographies and time zones.
• Experience in the medical device, healthcare, life sciences, or other regulated industries.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.