Disclosure Client Project Coordinator

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and escalate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.
• Proficiency in office productivity tools; experience with Asana, Pega, ShareFile, Smartsheet, Zycus, or Oracle is helpful.
• Sound judgment in handling confidential information, resolving issues, and escalating concerns.

This role is Hybrid meaning you will be assigned to our Long Island or New York City office and given the flexibility to work remotely 2-3 days per week.

Salary Range: $32.00 - $37.00 USD (hourly wage) Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education. Bonus Eligible. Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings .

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company - and ultimately a community - that recognizes and celebrates everyone's unique perspective.