CRM & Operations Virtual Assistant

We're looking for a highly proactive, tech-savvyCRM & Operations Virtual Assistantto support a growing consulting business. This is not a traditional administrative VA role. You'll take ownership of the company'sHubSpot CRM, databases, workflows, and operational processes, helping to keep everything organised, efficient, and running smoothly. The ideal candidate is someone who doesn't simply wait for instructions. You'll be expected to identify opportunities to improve processes, suggest solutions, and use automation tools to make the business more efficient. The role will initially be20 hours per week, with the potential to increase to full-time as the business grows and your responsibilities expand.

●Manage and maintain theHubSpot CRM, ensuring data is accurate, organised, and up to date ●Manage and segment databases, contacts, prospects, and lead information ●Build and maintain prospect and call lists ●Monitor incoming enquiries and coordinate appropriate follow-ups ●Assist with administrative and operational tasks across the business ●Identify repetitive processes and recommend opportunities for automation ●Build and manage automations usingZapier ●Help develop and improve CRM workflows and processes ●Support the creation and maintenance of KPI tracking and reporting, including Google Sheets dashboards ●Manage scheduling and calendar-related administration throughCalendly ●Conduct occasional professional phone follow-ups where required ●Use AI tools such asChatGPT and Claudeto improve efficiency and streamline processes ●Maintain organised documentation and information acrossOneNote, Google Drive and Google Workspace ●Look for ways to improve systems, workflows, and day-to-day operations ●Potentially supportLinkedIn outreach and managementas the role develops

We're looking for someone who is proactive, resourceful, and highly organised. You should be comfortable taking ownership of tasks, investigating problems independently, and suggesting ways to improve how things are done.

● Strong experience using HubSpot CRM ● Hands-on experience with Zapier and workflow automation ● Excellent administrative and organisational skills ● Strong database management experience ● Comfortable working with Google Workspace and Google Drive ● Experience using Calendly or similar scheduling platforms ● Confident using AI tools such as ChatGPT and/or Claude ● Excellent written and verbal English ● Strong attention to detail ● Ability to work independently and manage priorities ● Professional and confident communication style

● Experience with LinkedIn outreach or LinkedIn Sales Navigator ● Experience managing KPI dashboards or reporting in Google Sheets ● Experience with phone-based prospect follow-up ● Experience working within a consulting, sales, or professional services environment ● Familiarity with Mac tools and OneNote ● Experience identifying and implementing business process improvements

100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM Originally posted on Himalayas