Executive Assistant, Founders Office

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.

• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.

• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.

• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.

• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.

• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.

• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.

• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.

• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.

• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.

• Exceptional calendar management, prioritization, and organizational skills.

• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.

• Demonstrated judgment, professionalism, and ability to handle highly confidential information.

• Excellent project management skills with a strong bias toward execution and follow-through.

• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.

• Background in startups, healthcare, technology, legal, or complex operational environments.

Applicants must be based in the United States.