Administrative Assistant II, Motorsports

Yamaha Motor US

Marietta, GAPosted 4 months agoDiscoveredMatch locked

3+ years expSports, Fitness, and Recreation

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About the role

Yamaha is looking to fill an

Administrative Assistant, SR., Motorsports

for our office in

Marietta, GA

. The Administrative Assistant Sr. provides comprehensive administrative and operational support to region field staff and executive leadership team by managing reporting, payroll incentives, travel coordination, and regional budgeting activities. The coordinator will oversee key processes including call report maintenance, invoice payments, monthly staff reporting, and execution of regional programs and approvals. Ensures efficient day-to-day operations through scheduling, meeting coordination, supply management, and maintenance of organized electronic filling systems.

What you'll be doing

Perform general duties to include but not limited to: call report maintenance; demo approvals; external invoice payments; dealer credits/debits.
Manage monthly incentive payouts through payroll for field sales staff.
Solicit field staff and prepare monthly staff report (RQL)
Prepare/share monthly regional budget summaries with leadership.
Set up/coordinate meetings for regional teams
Maintain staff weekly schedules.
Performs other duties as assigned.
Process cancelled dealer buy back of P&A.
Order supplies, maintain electronic filing system.

•

Advanced administrative support

complex scheduling, document preparation, travel coordination, confidentiality. •

Communication

clear writing, professional interaction, customer service, diplomacy. •

Organization & time management

multitasking, prioritizing deadlines, maintaining systems, proactive problem-solving. •

Technical proficiency

advanced Microsoft Office, databases, collaboration tools (Teams, SharePoint, Zoom). •

Analytical skills

accuracy checks, process improvement, sound judgment. •

Project coordination

tracking timelines, supporting cross-department tasks. •

Professionalism

reliability, adaptability, independence, ethical conduct.

This candidate needs to be able to work independently whether staff is in the office or not.
Ownership of facilities management is key with strong Balanced Risk-taking skills.

What you need to be successful

3-5 years of administrative or executive support experience
Advanced proficiency with productivity tools and collaboration platforms
Strong problem-solving, prioritization, and interpersonal skills
Experience supporting leadership or managing complex workflows
High School Diploma required, Bachelor's degree preferred.

Don't meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

What's in it for you

401(k) and Profit Sharing
Fertility Benefits
37.5 hour work-week
Medical, Dental, Vision
Life and AD&D Insurance
Wellness Program
Short-Term Disability Coverage (for hourly roles)
Long-Term Disability
Student Debt Repayment Benefits
Ability to borrow Yamaha product

Reports to

General Manager, Motorsports Sales Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Not included in the source posting: about the role, benefits.

Who can apply

The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.

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