Executive Assistant to Company Secretary
GSK
UK – London – New Oxford StreetPosted about 1 month agoDiscoveredMatch locked
Full time
About the role
Executive Assistant to Company Secretary
Location
GSK HQ UK London, New Oxford Street
Reporting to
- SVP & Company Secretary
Business Introduction
GSK remains committed to achieving bold commercial ambitions for the future. By 2031, we aim to deliver £40 billion in annual sales, leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally. Our Ahead Together strategy is centred on early intervention to prevent and alter the course of disease, thereby protecting people and supporting healthcare systems.
Our diverse portfolio consists of vaccines, specialty medicines, and general medicines. Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges.
Position Summary
You will provide high-quality executive support to the SVP, Company Secretary and the Secretariat team. You will manage complex diaries, prepare sensitive board and committee materials, support Board and Non-Executive Director (NED) arrangements, and act as a trusted partner to senior stakeholders. We value calm judgement, discretion, strong organisation, and excellent communication. This role offers clear growth, visible impact on governance, and the chance to contribute to GSK’s mission of uniting science, technology and talent to get ahead of disease together.
This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:
- Manage the SVP, Company Secretary’s diary and email with proactive prioritisation and high attention to detail.
- Prepare, collate and distribute confidential Board, Committee and executive papers and briefing packs.
- Coordinate Board, Committee and senior leadership meetings including logistics, secure document management and follow-up of actions.
- Support NED engagement and AGM arrangements, working closely with shareholder services and external advisors.
- Manage the Board Portal and support users, ensuring document security and access control.
- Liaise with senior internal and external stakeholders to ensure smooth day-to-day interactions and timely delivery of requests.
Responsibilities and duties
- Act as a professional, reliable point of contact for the Company Secretary and NEDs.
- Track deadlines and contributors for reports and ensure timely submission of materials.
- Draft clear written communications on behalf of the Company Secretary where required.
- Oversee travel arrangements and detailed itineraries for multi-leg international trips.
- Support Secretariat team administration and cover for colleagues when needed.
- Monitor and process expenses, purchase orders and basic vendor interactions in line with policy.
Basic Qualification
- Proven experience supporting senior executives or Board-level in a large, complex organisation.
- Experience handling confidential and sensitive information with discretion.
- Strong organisational skills with the ability to manage competing priorities and tight deadlines.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems.
- Proven track record of leveraging advanced digital technologies and AI-enabled tools to optimise executive workflows, enhance high-level communication, and support data-driven decision-making.
- Excellent written and verbal communication skills and strong interpersonal presence.
- Experience preparing meeting papers, agendas and managing stakeholder follow-up.
Preferred Skills & Qualification If you have the following characteristics, it would be a plus
- Practical experience with Board Portal systems and secure document platforms.
- Advanced PowerPoint and Excel skills for executive reporting and briefings.
- Experience coordinating international travel and complex multi-stakeholder events.
- Familiarity with corporate expense systems and basic procurement processes.
- Demonstrated ability to coach or guide more junior administrative colleagues.
Working model
- This role is based at GSK HQ London - United Kingdom and follows a hybrid working model.
- Regular on-site presence will be required to support Board and executive meetings.
What we value in you
- Calm, reliable decision-making and a proactive approach to problems.
- Strong attention to detail and commitment to high-quality work.
- Ability to build trusted relationships across senior stakeholders.
- A learning mindset and openness to grow within governance and executive support.
- Respectful communication and a focus on inclusion in how you work with others.
Closing Date for Applications: 31st August 2026 (EOD)
Please take a copy of the Job Description, as this will not be available post closure of the advert. When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.
Skills
Business Application Support, Calendar Management, Confidentiality, Digital Fluency, Invoice Approval, Office Management, Presentation Preparations, Travel Bookings
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.
People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at UKRecruitment.Adjustments@gsk.com where you can also request a call.
Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the link where you will find answers to multiple questions we receive
Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/
Not included in the source posting: about the role, benefits.
Skills
excelagileartificial-intelligence
Who can apply
The employer didn't state any visa, work authorization, citizenship or clearance requirements in this posting. Confirm with the employer before applying.
Read automatically from the employer's posting text. Always confirm with the employer — requirements can change after a job is published.