Manager, US LT Governance Support

#LI-Hybrid Location: Mexico City, Insurgentes Relocation Support: This role is based in Mexico City, Insurgentes. Novartis is unable to offer relocation support: please only apply if accessible.

Reimagining Medicine Starts With Our People

The Manager, US LT Governance Support plays a critical role in enabling effective executive governance and decision-making across US Strategy & Execution forums. Reporting to the Executive Director, US Strategy Prioritization & Governance Lead, this role ensures operational excellence in leadership governance processes through meeting management, decision tracking, action follow-up, and governance documentation. This position is ideal for a highly organized professional who thrives in fast-paced environments and enjoys supporting executive-level strategic priorities.

Job Description

Key Responsibilities

• Manage governance meeting calendars, agendas, timelines, and logistics across leadership forums.
• Coordinate pre-read submissions and ensure materials meet executive-readiness standards.
• Maintain decision logs, action trackers, attendance records, and governance documentation.
• Monitor and follow up on action items, escalations, and governance commitments.
• Support portfolio review meetings and strategic decision forums.
• Document meeting outcomes and clearly communicate next steps, ownership, and timelines.
• Manage governance archives, document repositories, and version-control processes.
• Ensure governance routines operate efficiently, consistently, and with high stakeholder satisfaction.

• Bachelor's degree required; advanced degree preferred.
• Minimum 4 years of experience in PMO, governance, enterprise operations, executive support, project coordination, business operations, or related functions.
• Exceptional organizational skills and attention to detail.
• Strong stakeholder management and communication capabilities.
• Experience supporting senior leaders in high-visibility environments.
• Ability to manage confidential information with professionalism and discretion.
• Strong proficiency with Microsoft Office, SharePoint, Teams, and document management systems.
• Ability to manage multiple priorities and deadlines simultaneously.
• Fluency in English required.

• Experience in pharmaceutical, healthcare, consulting, or large matrix organizations preferred.
• Experience supporting executive governance forums or leadership teams.
• Familiarity with portfolio management and strategic planning processes.
• Knowledge of governance best practices and meeting effectiveness principles.
• Experience working in transformation, strategy, or enterprise PMO environments.