AIA Billing Specialist

• Prepare and submit

• Create, maintain, and update

• Track retainage and project payment milestones

• Monitor billing deadlines and ensure accurate, timely submissions

• Identify billing discrepancies or payment issues before they impact cash flow

• Organize and track commercial construction contracts

• Coordinate

• Prepare and submit required bonding documentation

• Communicate with bonding companies, municipalities, general contractors, and project stakeholders

• Track contractual requirements and documentation deadlines

• Maintain project records, schedules, permits, and supporting documentation

• Keep project information updated in

• Maintain accurate CRM and project tracking records

• Ensure documentation remains organized and accessible across active projects

• Communicate with clients, contractors, vendors, and other stakeholders

• Support pre-construction and project administration

• Participate in project meetings and provide billing/documentation updates

• Track outstanding requirements and proactively follow up

• Prior experience supporting a

• Hands-on experience with

• Strong experience managing

• Experience tracking

• Knowledge of

• Strong Microsoft Excel and Microsoft Office skills

• Excellent written and verbal English communication

• Strong organization and ability to manage multiple active projects

• High attention to detail when handling financial and contractual documentation

• Ability to work independently during U.S. business hours

or similar construction management software experience

• Commercial construction, landscaping, or trades industry background

• Construction accounting or bookkeeping experience

• Familiarity with construction financial reporting and payment tracking

• CRM and project management system experience

• AIA billing packages are accurate and submitted on time

• SOVs and retainage records remain current

• Bonding requirements are completed before deadlines

• Project and contract documentation stays organized and accurate

• Billing delays and payment issues are proactively identified

• Leadership has clear visibility into billing and project status

• Fully remote opportunity

• Specialized role within U.S. commercial construction

• High ownership over billing and project administration

• Direct exposure to contracts, bonding, and construction financial workflows

• Opportunity to become a key operational resource across multiple active projects

• Long-term growth within construction billing and project operations

• Initial Application Review

•

• Pavago Recruiter Interview

• Client Interview

• Offer & Onboarding