Executive Support Coordinator

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary

• Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery

• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available

• Develop and maintain relationships with internal personnel at all levels to complete support activities

• Manage and coordinate small projects and track progress

• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations

• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group

• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations

• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies

• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy

• Collaborate with the executive support team to facilitate smooth operations and effective communication

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed

• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence

• Proactively coach and share knowledge with colleagues

• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures

• Work independently with minimal supervision

• Ability to provide in-office support five days a week

• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree

• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook

• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

• Ability to obtain Public Notary License

• Current Public Notary License

What we look for

Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn  more .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.  The base salary range for this job in all geographic locations in the US is $46,900 to $98,000.  The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400.  Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.  In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.

• Our expectation is this is 100% in office job.

• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.