Remote Executive Operations Assistant- CEO Support

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive

• Exceptional written English communication skills with the ability to represent an executive professionally via email

• Proven experience managing high-volume inboxes and maintaining structured email systems

• Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice

• Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently

• Experience with calendar management and strategic meeting coordination

• Highly organized, structured thinker with a systems mindset

• Strong attention to detail and follow-through

• Proactive problem-solver who anticipates needs and communication requirements

• High emotional intelligence and professional judgment when handling external communication

• Comfortable responding on behalf of an executive once communication style is learned

• Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar)

• Ability to work independently while maintaining consistent communication with leadership

• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

• Manage and organize the Founder’s inbox with the goal of achieving and maintaining

• Triage and respond to the majority of incoming emails independently

• Ensure responses are sent within

, even if initially acknowledging receipt

• Implement and maintain a structured inbox workflow and prioritization system

• Identify high-priority messages, time-sensitive requests, and key decision points

• Draft and send responses on behalf of the Founder while maintaining his communication style

• Conduct short

• Manage and optimize the Founder’s calendar to support productivity and focus

• Schedule meetings based on strategic priority levels:

• Prospect meetings (parents and students) – highest priority

• Lead-generation partners (youth ministers, school staff, potential partners)

• Partner meetings

• Investor meetings (lower priority in the near term)

• Protect deep work time in the mornings and organize meetings primarily in the afternoons

• Coordinate scheduling logistics and meeting preparation

•

• Maintain proactive communication with the Founder regarding priorities and updates

• Learn and replicate the Founder’s communication tone and style

• Respond to parents, partners, and stakeholders in a professional and trust-building manner

• Anticipate common responses and begin handling communications independently

•

• Support task management workflows using

• Maintain organized systems for tasks, communication, and operational processes

• Lead

with the Founder using a structured “Big Three” agenda

• Improve operational efficiency by identifying repeatable or delegable tasks

•

• Assist with

• Support social media content management

• Assist with podcast production workflows (audio coordination, RSS feed management, distribution)

• Document playbooks and SOPs for repeatable content production tasks

• International experience

• Opportunity to work remotely from anywhere

• Supportive and collaborative team environment

• Learning and development opportunities

• Potential Performance Bonuses

• PTO

• HMO after 3 months

Originally posted on Himalayas