Administrative Assistant

• Coordinate meetings, appointments, and team calendars.

• Schedule internal and external calls and distribute meeting invitations.

• Prepare meeting agendas, notes, and follow-up action items when needed.

• Support travel arrangements, including bookings and itineraries.

• Assist with planning team meetings, training sessions, and company events.

• Process expenses and assist with administrative reporting.

• Support onboarding and administrative activities for new employees.

• Assist with special projects and administrative tasks as assigned.

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role.

• Strong organizational skills with excellent attention to detail.

• Ability to manage multiple tasks and priorities effectively.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).

• Comfortable learning new systems and tools.

• Ability to handle confidential information appropriately.

• Familiarity with expense management systems.

• Knowledge of Google Workspace.

This is a remote position open to candidates residing in the United Kingdom.

If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more.

• 15,000 sq. ft. of open work area, offices, and huddle rooms

• Snacks galore and a private chef serving up lunch Tuesday through Thursday every week

• A state-of-the-art fitness center (with outfitted locker rooms)

• Physical therapist onsite regularly

• Indoor and outdoor casual collaboration spots

• Pet-friendly office environment

• A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

Originally posted on Himalayas