Executive Assistant

Discovered

RemoteRemoteFull TimeHuman ResourcesPosted 10 days ago (Aug 3, 2026)

About the role

Executive Assistant / Administrative Coordinator We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.

Client & Lead Management

• Manage and organize client leads using Excel and Google Sheets • Maintain structured digital filing systems in Google Drive • Handle client follow-ups, confirmations, and feedback collection

Scheduling & Coordination

• Schedule and coordinate appointments, meetings, and follow-ups • Manage Google Calendar and ensure smooth daily scheduling

Communication

• Respond to client inquiries via phone and email (inbound and outbound) • Maintain professional and friendly communication at all times

Finance & Reporting Support

• Record and track income and expenses • Prepare weekly reports for the accountant

Operations & Supplies

• Communicate with suppliers for orders and restocking • Track purchases and inventory levels

Documentation

• Prepare and organize business documents (invoices, contracts, W-9 forms, etc.) • Maintain accurate and updated business records

Marketing Support (Optional)

• Assist with basic Facebook and Instagram page management if needed

Requirements

• Excellent English communication skills (spoken and written) • Strong organizational and computer skills (Excel, Google Drive, Google Calendar) • Highly responsible, trustworthy, and detail-oriented • Comfortable handling phone calls and email communication • Able to manage multiple tasks independently • Proactive, self-motivated, and willing to grow with the business

Preferred Qualities

• Previous experience in administrative support, customer service, or coordination roles • Experience working remotely or independently • Ability to work in a fast-paced environment while staying organized

Position Type

• Remote / Work from Home • Full-Time or Part-Time (depending on availability) Salary: Up to $6/hr Originally posted on Himalayas

Not published in this posting

The company didn't include about the role, benefits in the source posting. The hiring team may have more details on their own site.